Employing a domestic helper in Singapore involves adherence to various legal requirements. Understanding these obligations is crucial for ensuring a smooth and compliant employment process. By following the guidelines set forth by the Ministry of Manpower (MOM), you can provide a secure and supportive environment for your domestic helper while complying with the law.

In this guide, we will explain the essential legal requirements and responsibilities associated with employing a domestic helper in Singapore. By being well-informed, you can confidently navigate the process and ensure compliance with all necessary regulations.

Essential Work Permit Requirements

Eligibility Criteria for Employers

To employ a domestic helper in Singapore, you must meet certain eligibility criteria set by the Ministry of Manpower (MOM). Employers must be at least 21 years old and not declared undischarged bankrupt unless approved by the Ministry. You must demonstrate the financial capability to hire and maintain a helper, which usually means a stable and sufficient income.

Additionally, you must reside in Singapore to supervise your helper’s work directly. This is important for ensuring a regulated and controlled working environment. Meeting these criteria ensures that you can legally support a domestic helper and adhere to the responsibilities involved.

Application Process for Work Permits

Applying for a work permit involves several steps. First, submit an application through the MOM website. Provide your personal details, information about your household, and the helper’s biodata. Once submitted, the application will be processed, and you may need to submit additional documents as requested by MOM.

Upon approval, you will receive an In-Principle Approval (IPA) letter, which allows the helper to enter Singapore if they are not already in the country. You must then arrange for the helper’s medical examination and purchase the necessary insurance. After completing these steps, you can get the work permit issued, and the helper’s employment formally starts.

Renewal and Cancellation Procedures

Renewing or cancelling a work permit is also part of the process. The work permit usually needs to be renewed every two years. Submit a renewal application at least six weeks before the permit’s expiry. Ensure that the helper has completed their medical examination and that their insurance is current.

To cancel a work permit, you must inform the MOM and return the helper’s work permit card within one week after termination. Arrange for the helper’s repatriation if they’re leaving the country. Proper handling of these processes ensures compliance with the law and prevents any legal issues.

Compulsory Medical and Insurance Obligations

Mandatory Medical Examinations

Employers must ensure that their domestic helpers undergo mandatory medical examinations. These exams are required before and during employment, typically every six months. The initial medical check must be done within two weeks of the helper’s arrival in Singapore. This exam checks for general health and ensures the helper is fit to work.

Required Insurance Coverage

In Singapore, employers must provide insurance coverage for their domestic helpers. This includes purchasing a Personal Accident Insurance policy with a minimum coverage of $60,000 per year. Additionally, you must provide medical insurance of at least $15,000 per year to cover inpatient care and day surgery.

Understanding Employment Terms and Conditions

Standard Employment Contract Terms

When employing a domestic helper in Singapore, preparing a standard employment contract is essential. This contract outlines the terms and conditions agreed upon between the employer and the helper. It covers important details such as the scope of work, working hours, salary, and living arrangements. The contract should be clear and fair to both parties, ensuring mutual understanding and expectations.

It is crucial to include provisions for rest days, annual leave, public holidays, and any specific household rules. Having a well-drafted employment contract helps prevent disputes and provides a reference if any misunderstandings arise. By adhering to a standard contract, both the employer and the helper can enjoy a positive and structured working relationship.

Minimum Salary and Days Off

Singapore has set regulations regarding the minimum salary for domestic helpers, which must be adhered to strictly. Ensure that you know the minimum wage requirements and that your helper receives their salary on time. This guarantees financial security for the helper and complies with legal standards.

Living Conditions and Welfare Provisions

Providing suitable living conditions for your domestic helper is a legal and ethical obligation. Their accommodation should be clean, safe, and offer privacy. Ensure that the helper’s room has basic amenities like a bed, adequate lighting, and ventilation. Access to clean drinking water, sanitary facilities, and proper nutrition is also necessary.

In addition to physical living conditions, consider the emotional welfare of your helper. Treat them with respect, offer support, and recognise their efforts. A positive and supportive approach fosters a healthy working relationship and improves the overall well-being of your domestic helper.

Employer Responsibilities and Legal Compliance

Adhering to Levy Requirements

Singapore employers must pay a monthly levy to hire a domestic helper. The government imposes this tax to regulate the employment of foreign workers. Stay updated on the current levy rates through official channels and make timely payments to avoid penalties.

Levy payments can be made through various modes, such as GIRO, e-payment services, or at authorised collection centres. Tracking these payments is an essential part of complying with legal requirements and ensuring that you do not face any legal issues related to the employment of your helper.

Maintaining Employment Records

Employers must maintain accurate and up-to-date employment records for their domestic helpers. These records should include the helper’s details, work permit information, salary payment slips, and leave records. Regularly updating these records helps monitor the employment status and ensures compliance with regulatory requirements.

Maintaining clear records is not only a legal requirement but also beneficial in case of any disputes or audits. It provides documented evidence of employment conditions and agreements, enhancing transparency and accountability in the employer-helper relationship.

Conclusion

Ensuring compliance with the legal requirements for employing a domestic helper in Singapore is crucial for a smooth and successful employment relationship. By understanding and adhering to work permit regulations, medical and insurance obligations, employment terms, and responsibilities, employers can create a supportive environment for their domestic helpers. Proper planning and diligent record maintenance not only help avoid legal issues but also foster a positive and respectful relationship.

For more information and assistance in hiring a suitable household helper, contact Trinity Employment Pte Ltd. We are committed to matching you with the most suitable full-time domestic helper, ensuring a seamless and legally compliant employment process.